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****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Title: (Casual Hire) Assistant Bookstore Manager
Position Number: ****Casual Hire
Hiring Unit: UH Office of Campus Service / Bookstore System
Location: Various UH campuses
Date Posted: July 6, 2023
Closing Date: July 7, 2023
Salary Range: $23.67 per hour
Temporary/Permanent: Temporary full-time, up to 89-days
Funding: Special Funds
Duties and Responsibilities
- Serves as Assistant Bookstore Manager at various stores. Assists in managing the daily operations of the bookstore. Work may include evenings, weekends, and holidays as needed.
- Responsible for keeping accurate cash counts and controls, reconciling daily sales activity and recording daily sales deposits. Work with manager on any discrepancies in a timely manner.
- May be assigned to a specific bookstore or may rotate to bookstores at various campuses within the UH Bookstore System. Meetings and trainings may be held at various locations.
- Assists faculty with placing textbook orders on a timely basis. Ensures that faculty members are kept advised of the status of their textbook order requests. Aid with the setup of IDAP materials.
- Follows up on delinquent book orders, damaged books, and delays in shipments. Assists the Bookstore Manager with problem resolution. Aids with timely return of unsold textbooks to publishers and wholesalers.
- Assists with inventory and sales floor. Ensures timely return of unsold textbooks to publishers. Ensures proper maintenance of shelf stock levels. Supervises the flow of stock replenishment.
- Monitors outgoing merchandise shipments. Assists with all freight, US mail, UPS, and Federal Express shipments. Ensures that proper records are maintained, and proper procedures and regulations are followed.
- Assists in the preparation, pricing, and placement of incoming merchandise and properly displaying merchandise on sales floor. Assists in maintaining an effective floor and fixture plan. Responsible for the attractive appearance, cleanliness, and neatness of the sales floor & storage areas.
- Assists with special programs and projects with other employees, department managers, and branch bookstore managers. Coordinates the efforts of clerical staff and student assistants.
- Assists students with procuring/assessing their course materials and school supplies.
- May assist with training and supervision of student assistants, temporary employees, and clerical staff.
- Other duties as assigned.
Minimum Qualifications
- Possession of a baccalaureate degree in Business Administration, Public Administration, Social Science, Arts and Humanities, Education, or related field and 0 year(s) of progressively responsible professional experience, or equivalent education/training or experience.
- Functional knowledge of principles, practices and techniques in business administration or related field.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in business administration or related field.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Demonstrated ability to organize work and meet deadlines under strict time constraints.
- Ability to work beyond normal hours, including evenings and weekends.
- Ability to travel and work at the various campus bookstores around the state, including the neighbor islands, for an extended period of time.
- Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications
- Some experience in retail in a post-secondary educational bookstore or library.
- Experience with computerized inventory or database systems and cash register systems.
To Apply: Send resume and 3 professional references to uhmcshr@hawaii.ed
Inquiries: Campus Services Human Resources Office; 808-956-6720; uhmcshr@hawaii.edu
